Full-Charge Bookkeeper / Office Administrator

Company: Design Management Company
Location: Palm Beach
Posted on: January 16, 2022

Job Description:

A Full-service interior design firm, specializing in custom decoration, high-end renovations, and new construction seeks an experienced Full-charge bookkeeper/Office Administrator to assist in managing day-to-day operations and bookkeeping. The ideal candidate has worked in the interior design industry and is a skilled multi-tasker, eager to meet deadlines, can work semi-autonomously, and has advanced QuickBooks skills.

Job Responsibilities:

Basic office duties such as answering phones, monitoring /ordering office supplies, organizing schedules, booking appointments for staff as well as for clients, etc.
Obtaining quotes from vendors; creating and managing client estimates and invoicing (QuickBooks Online - QBO), as well as payments
Purchasing and tracking of orders
Weekly A/P & A/R, monthly reconciliations and general ledgers (QBO)
Working with our accountant for tax preparation
Occasional client interaction (relating to billing and appointments)
Project expediting: coordinating and managing the ordering, production, shipping, receiving, and install of all hardgoods, soft goods and labor vendors for each project, in conjunction with the design team.

Requirements:

Interior design office experience
Strong computer skills in QuickBooks Online, Excel, Word, and PowerPoint
Strong/proven understanding of A/P, A/R and general cash flow for a small business
Strong/proven understanding of P&Ls and balance sheets
Strong written and verbal communication skills (with vendors and clients)
Ability to work in a fast-paced office
Strong problem-solver, solution-oriented, and pro-active
Associate's Degree or higher educational degree
Minimum 4 years QuickBooks experience (applicants without QBO will NOT be considered

Benefits: Available after 4 months (120-day probation period)

To apply for this Bookkeeper/Office Administrator position, please submit your resume and your references, as outlined below.

All experience, references and statements related to your application or candidacy are presumed to be truthful and accurate and are subject to validation. Providing false or misleading information, or omitting relevant information, may be grounds for the withdrawal of any application or candidacy. References from former peers and colleagues, rather than the employer itself, may be deemed insufficient and additional information may be required. Design Management Company has sole and exclusive discretion to determine whether the information provided by a candidate is sufficient.

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Keywords: Design Management Company, Palm Beach , Full-Charge Bookkeeper / Office Administrator, Administration, Clerical , Palm Beach, Florida