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Administrative Assistant

Company: Amar Protection Services LLC
Location: Miami
Posted on: July 17, 2018

Job Description:

Job DescriptionAmar Protection Services is a security services firm headquartered in Miami, Florida. We are seeking an dynamic Administrative Assistant to provide support for Amar Protection Services and its related companies.RESPONSIBILITIES AND QUALIFICATIONSJob Summary & Responsibilities:• Provides administrative support in a complex team environment ranging from the President to entry-level professionals.• Coordinates complex, senior-level internal/ external meetings and conference calls.• Handles phones calls and interacts with high level business leaders in a professional and effective manner.• Supports internal and external managers or clients.• Responds and follows up on client requests.• Maintains detailed calendars and prioritizes meeting requests and related logistics.• Coordinates domestic travel arrangements and processes expense reports.• Prepares and distributes divisional correspondence, memos, letters, reports or other documents as requested.• Maintains understanding of firm policies and handles certain issues independently.• On-boards new hires, processes new employees, transfers, termination, etc.• Responsible for participation in general administrative duties (copying, filing, faxing, archiving), ad-hoc projects, committees and/ or group events. Preferred Qualifications:• Prefer 5+ years of experience.• Strong proficiency in MS Word, Excel, PowerPoint and Outlook.• Neat and professional appearance.• Requires excellent interpersonal and communication skills.• High attention to detail.• Ability to maintain high standards despite pressing deadlines.• Ability to solve problems quickly and efficiently.• Strong knowledge of general business, corporate and government cultures.• Ability to handle highly sensitive, confidential and non-routine information.• Self-starter with excellent anticipation skills; problem solving; follow up.• Demonstrated dependability and sense of urgency about getting results.• Demonstrates high degree of integrity and confidentiality.• Strong organizational skills.• Comfortable working with people at all organizational levels.• Comfortable working in a sometimes hectic, high pressure environment.• Ability to display a consistent, professional degree of communication• Ability to work well under pressure, adapt to unexpected events, prioritize and multi-task in a deadline driven environment.• Must be able to prioritize a variety of time-sensitive tasks.• Must have excellent judgment; independent thinker and resourceful.• Team player with a positive attitude.• Highest degree of integrity, professionalism, diplomacy and discretion required.Amar Protection Services is an equal employment/affirmative action employer Female/Minority/Disability/Vet.

Keywords: Amar Protection Services LLC, Palm Beach, Administrative Assistant, Administration, Clerical, Miami, Florida

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