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Development and Special Events Associate

Company: Palm Beach Symphony
Location: Palm Beach
Posted on: June 14, 2022

Job Description:

Development and Special Events Associate
June 2022 - -Position: The Palm Beach Symphony (PBS) is currently seeking an experienced and highly motivated Development and Special Events Associate to manage and grow a beloved and well-established professional symphony orchestra.
Summary: Reporting directly to the Chief Executive Officer (CEO) the Development and Special Events Associate is a critical team member and an active participant in making strategic development and special event decisions.
Responsibilities: The Development and Special Events Associate will:

  • Initiate, organize, design, develop, execute, and assess all fundraising, friend-raising, and donor recognition events, develop and track budget, manage vendors, and prepare strategic plans for engaging the community in special events
  • Work with event committees to enhance donor relations to maximize sponsorships and ticket sales
  • Coordinate agendas, speaking notes, and handouts, take meeting notes, and disseminate information to Development committee members
  • Develop sponsorship and underwriting opportunities. Research and identify prospective sponsors, assemble sponsorship packages, distribute, and solicit potential sponsors for monetary or item donations, and ensure that all sponsors receive appropriate thanks and recognition
  • Develop and manage a timeline for internal and external event promotional materials, oversee production of invitations, menus, RSVP cards, give-a-ways, etc., ensure that mailings/notices/ads etc. are completed on schedule, and work with communications staff on media coverage
  • Recruit, assign, train, and direct Development staff and volunteers before, during and after events
  • Supervise staff responsible for day-to-day development and special events
  • Negotiate and monitor compliance of vendor contracts, including committee events, and special events
  • Work to implement the PBS strategic plan and engage in long-term planning that furthers the institution's vision and reputation
  • Collaborate with other team members to implement cross-departmental goals and initiatives
  • Plan, organize and monitor budgets for the development and special events Supervise team members as they manage their budgets
  • Supervise special projects as necessary
  • Recruit and coordinate volunteers to assist within development office and special event duties
  • Work with Marketing and Communications to increase exposure of the PBS brand and maximize advertising opportunities.
  • Assist with planning and developing season materials like the seasonal impact report, program book, brochure, and other collateral
  • Plan and implement development marketing strategies as needed
  • Work with Operations to ensure that necessary licenses, permits, and registrations are renewed and current
  • Develop and maintain a calendar of deadlines and daily activities as related to -development events and committee meetings
  • Research and identify future patrons and sponsors, including other fundraising opportunities such as those with grant institutions and foundations
  • Work closely with PBS staff to ensure that all gifts to the Symphony are acknowledgement and tax information letters are sent to all donors
  • Coordinate with caterers of all special events to ensure that menus reflect the highest quality
  • Design seating charts for special events
  • Greet guests and members at all events, and arrange for personnel necessary to run events efficiently and successfully
  • Supervise the administrative aspects of all events to ensure they exceed guest expectations
    - -Qualifications: The ideal candidate:
    • Has a minimum of three years managerial experience, preferably for an arts-based, not-for-profit organization
    • Holds a bachelor's degree in business management, Arts Administration, or related field
    • Is flexible, positive, detail-oriented, and organized
    • Can multi-task and work under pressure
    • Possesses excellent oral and written communication skills as well as professional telephone etiquette
    • Is competent in Word, Excel, Outlook and donor database management
    • Familiarity with the greater Palm Beach County community a plus
    • Demonstrates exemplary leadership, delegation and prioritization skills to achieve common goals and objectives
    • Can work both independently and as a team player
    • Interacts professionally with board(s) members, committees, and community leaders
    • Understands budgets
    • Is able to work evenings and weekends, including some holidays to cover events and performances
    • Has experience with fundraising and/or sales
    • Has an interest in and/or knowledge of classical music
      How to Apply: Please include a cover letter with the following information:
      • Your salary history and requirements
      • How you learned about the position
      • A description of how your qualifications and experience match Palm Beach Symphony's needs
        Submit your cover letter and a current resume via email to: - with the phrase "Development and Special Events Associate" in the subject line.
        Annual Compensation $65k - $85k based on experience with full annual benefits. -Only electronic submissions will be considered. Submission deadline is -July 31, 2022. All nominations and expressions of interest will be held in the strictest confidence.Salary is commensurate with experience, within the framework of the organization's annual operating budget. -For additional information, please visit -The Palm Beach Symphony is an Equal Opportunity Employer and actively seeks a diverse pool of candidates. -About the Palm Beach SymphonyThe mission of Palm Beach Symphony is to engage, educate and entertain the greater community of the Palm Beaches through live performances of inspiring orchestral music.The Symphony has grown and expanded from its small beginnings in 1974. It has since become a key cultural force in the area through high quality concerts and fine dining experiences, social and community events, and educational outreach programs.The Palm Beaches and the surrounding area is a cultural center which gives PBS the opportunity to perform in historically unique and intimate venues, including the Kravis Center, the Henry Morrison Flagler Museum, Mar-a-Lago, Benjamin Hall, and the Society of the Four Arts.Maestro Gerard Schwarz, internationally acclaimed, crafts a diverse and engaging musical program, which features world-renowned guest artists tailored to these intimate venues, creating perfect musical settings. Even with a strong cultural center, the Symphony still seeks to serve a larger, broader community by expanding its reach throughout Palm Beach County with unique social and community events.From December through April, PBS offers a variety of social and community events throughout Palm Beach County along with its regular season programming. With socials ranging from lively, young festivities and elegant, intimate affairs, the Symphony's expanding diverse community continues to grow due to new programs and outreach events, including a new Young Friends group which hosts events throughout the County.PBS's Educational programs-Children's Concert Series, STEAM, Side-by-Side Concerts, Educational and Teachers Resources-are provided to students of all ages and grade levels at no cost to them. The Symphony also offers students a chance to attend Symphony rehearsals allowing students to see the process and meet the professional musicians.PBS staff strives to accommodate a growing audience. The Symphony is funded by contributions, fundraising activities, grants, underwriting, and ticket sales.?SPECIALTIES: Palm Beach Symphony, Symphony, Nonprofit, Cultural Arts Music, Classical Music, Orchestra, Maestro Gerard Schwarz, Marketing, Communications, Performance

Keywords: Palm Beach Symphony, Palm Beach , Development and Special Events Associate, Other , Palm Beach, Florida

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